From OTP to paid
The back office for SA estate agencies: which deals are stuck and what comm is coming.
Built into Beyond
- Stored in
South Africa - Your own
system - Two-person
sign-off - FICA
per party - Audit trail
you can’t edit
See every deal from offer to registration.
Back office
The work behind every sale, in one record.
Month-end
The commission sheet
One row for every deal paid in the period: agent splits, referral, company net, VAT and what’s been received. Export to Excel with payroll totals, or to PDF.
Transfers
What’s holding up each deal
Your paralegal logs each attorney update. Beyond flags slipped FICA, deposit, bond and balance dates and drafts the extension letter.
Search
Find a deal by number
Ctrl-K (Cmd-K on a Mac) searches every deal, contact, listing, buyer and farm record you can see.
Portals
Keep your website
Your website and portal feeds stay where they are. Beyond runs the office behind them.
Farming
The farm book
Owners, canvassing notes and a do-not-contact flag on every farm record.
Control
Each desk sees its own work, and no more.
Compliance
FICA kept against the deal
A FICA case for every buyer and seller, by entity type, with risk scoring and an audit trail. Each agent’s FFC and PPRA dates too.
Your own AI
Just ask in plain English
Off until you switch it on. It sees only what you can and asks before it changes anything.
Payouts
Paid on two sign-offs
Finance approves, a principal signs off. The server enforces it, even for the AI.
Agents
Agents see their own comm
Their pipeline, targets and commission owing, on their phone. Co-agents see who shares a deal, not each other’s amounts. No export or print.
Switching
We move your records. You sign them off.
A fixed method, not a race. Nothing goes live until your figures agree, or you have signed off every difference.
Agree what moves
Spreadsheets, exports or a database backup. We check every file and agree what comes across, and how, before anything loads.
We load and check it
Contacts, listings, deals and commission load in order, then get checked against your own totals. Bad rows are held back, not guessed.
Refresh until cutover
Keep working in your old system. We re-import as often as needed, without undoing anything already changed in Beyond.
You sign it off
You get a reconciliation report. Beyond goes live only when counts and commission agree, or you have accepted every difference.
Leaving later? Your data comes with you in a full export.
Book a demoWhat we can show you
Six things we’ll prove live.
After sign-off, an agent can’t rewrite their split, and their comm is created only once per deal.
Locked splits
A database rule
Managers and paralegals see no commission figures. Agents see their own.
Who sees money
Enforced on the server, for every role
Each agent’s FFC, PPRA and CPD dates in green, amber or red, with expiry reminders.
FFC tracking
Tracked per agent
Nobody can add or change a user at or above their own rank. All of it is logged.
User ranks
Server-enforced
Every FICA record is kept for five years and can’t be deleted.
Retention
Built into the record
A welcome tour for each role, from agent to finance, waiting at their first sign-in.
Guided tours
Twelve role versions
Each of these is in the product today. Ask us to show you any of them, live, in the demo.
Straight answers
The questions you’ll ask us.
- Can we really trust a new system with our month‑end?
- Fair question. Beyond is new, so we’d rather show you than tell you. It was built against real deals, commission sheets, FICA files and month-ends, not a wish list, and you deal directly with the people who build it. If it ever stops working for you, a full export of your records leaves with you. On the demo you’ll see the working product, run on a sample agency, not a slide deck.
- Do we give up our website and portal feeds?
- No. Keep your website, your listing system and your portal feeds as they are. Beyond runs the office behind them: deals in transfer, commission, FICA and who sees what. If you list through Prop Data, enquiries and listing status can flow into Beyond through your own Prop Data access and reach the right agent. On another listing system? Ask us. Beyond doesn’t build websites or syndicate listings.
- Where is our data kept, and who else can see it, including you?
- Your agency gets its own deployment: database, server and storage shared with no other agency. Records are stored in South Africa. A few things cross the border: email delivery, what you show an AI you connect, masked help questions, voice notes and redacted feedback. We run the servers as your operator under a written agreement, and every support sign-in to your system is time-limited and logged.
- What does it cost to run Beyond?
- We’re setting prices with our first agencies, so you get a written quote after a walkthrough. Moving your data is scoped and priced with you before you commit, so you know the full cost before you sign anything.
- Will my agents actually use it, or ignore it like the last one?
- Agents get something on their first day: their own pipeline, targets and commission owing in their phone’s browser, one-tap WhatsApp to a contact from their own number, and a tour built for their role. You choose the order: back office first, then agents, or everyone at once. What they can’t do is export or print your database.